Board Minutes – July 2018

Corvettes of Bakersfield, Inc.

Board of Directors Meeting

7/3/2018 at Broken Yolk/E Brundage Ln

18:00 Meeting called to order

Present: Bob Vella, Larry Young, Dick Compton, Carl Lange, Virgil & Kim Miller, Don & Betsy Slauson, Greg Brott, and Danny Ellison.

Absent: Adrian Medina

Guest: Zelma Frankhouser, Non-Profit Consultant

Zelma was asked to join us to clarify our non-profit status. She recommended that we keep our 501(c)7 status and add a 501(c)3. See attached recommendations from Zelma Frankhouser. Both 501(c)7 and 501(c)3 would have the same board members, different bank accounts ($275 to start new one) and a different set of by-laws. If we do a raffle, it would have to be under the 501(c)3. The two sets of by-laws need to match with respect to term limits or accounting year. We need to establish a physical address for the new entity. Carl suggested using his address because most of the banking and accounting correspondence already goes there. This can be updated as needed with changes of board members.

Betsy moved to add a 501(c)3 arm to our non-profit status. Dick seconded to motion. Motion passed.

Need to apply for EIN. We have to be incorporated. We also need to be registered as a 501(c)3 for one year then in August 2019 we can file for a Nonprofit Raffle permit to legally hold raffles.

Carl suggested the club hire a CPA to review our accounting to protect the organization. Names and costs will be brought to the board in the future. Carl also suggested Zelma assist with grant writing for $25/hour. This could assist us with our charity work.

It was suggested that the club pay for the Boards’ monthly dinner. This was voted down. We will do away with 50/50 drawings at the general meeting. In lieu of a raffle, a door prize ticket will be given to each member in attendance at our general meetings for a chance to win a door prize.

Betsy will make a member/guest list to check off attendees at each meeting to keep track of who attends our meetings.

While Zelma is still on retainer, it was suggested we review our by-laws and have her update and align the two entities.

7/24/2018 – Kern Raceway Event. Will promote to the membership.

Window Decals – membership benefit. Have run out of the last ones that were ordered. Want to go with clear with white lettering that sticks to the outside. Virgil found some at a reasonable price. He will buy with a credit card and be reimbursed. He will take to club at the next meeting.

Carl requested a different location for the board meetings. Next board meeting will be at Lorene’s downtown.

Meeting adjourned at 19:46.

Special Board Meeting Minutes – December 2017

Corvettes of Bakersfield
Special Board Meeting Minutes
December 20, 2016, 6:30 PM
Call in number – 661-451-2232
ID number 790284#

Attendees
• Bob Vella
• Greg Brott
• Larry Young
• Don Slauson
• Betsy Slauson
• Ralph Winget (Absent)
• Adrian Medina (Absent)
• Ed Combs (Absent)

Agenda

1. Insurance for COB
a. Current status
i. Cost, coverage etc.
b. Advantages of belonging to an umbrella association
c. Need for Directors and Officers insurance

2. Approval to order new COB flyers

3. Approval to order new COB general business cards

4. Next meeting date and time

5. Other items as needed

Notes

• Call to order at 6:35 PM
• Roll Call
o See above
• Insurance

o Bob to follow-up with Ed as to current company, coverage and cost

o Bob or Ed to follow up as to cost of obtaining D&O insurance through our current
company

o WSCC advantages were discussed

§ Part of a 56 Corvette club organization
§ $3M Liability insurance per member
§ Reduced Director’s and Officer’s insurance
§ Via WSCC marketing Increase attendance at our Gambler’s Classic

o WSCC costs were discussed
§ $31.00 per member the first year, $25.00 per year thereafter
• $3M policy for each member and also the Club
• D&O insurance

o $1M – $265.00/year (after WSCC $250 reimbursement)
o $2M – $515.00/year (after WSCC $250 reimbursement)
• Greg to investigate NCCC (similar to WSCC) as to pricing, coverage, advantages vs. WSCC
• Greg to check with Tony of Streets of Bakersfield as to how much they are paying for D&O insurance

• Tri-Fold
o Bob reported 2500: $322.75+tax

§ Larry – Motion to purchase
§ Betsy – Second
• Motion passed

o Bob to purchase and submit invoice and COB form for reimbursement
Business Cards

o Bob reported 2500: $134.00 + tax + $9.00 shipping
§ Larry – Motion to purchase
§ Betsy – Second
• Motion passed

o Greg to purchase and submit invoice and COB form for reimbursement

Next Board meeting Tuesday, January 10th, 5:00 PM at Three-Way Chevorlet Meeting dismissed at 7:00 PM.

General Board meeting – November 2016

General Meeting November 8, 2016

1) Meeting called to order by president Robert Salter at 7:05 p.m.
2) Pledge of Allegiance lead by Larry Young.
3) Last month’s meeting minutes approved by Larry Young and Greg Brott.
4) September Birthdays and Anniversaries were announced.
5) Treasures report given by Ed Combs and the club is solvent.
6) Club members report total was not available. We had 3 prospective member present. 7) Guest and new members were announced.

Old Business:

1) Tony Ennis updates on Veterans day parade and meeting place and time.
2) Greg Brott spoke about Trunk or Treat at Chuy’s COB members participated on October 27th.
3) COB reservation for Christmas party on December 3rd is Nov 26th .
4) Lengthwise COB out to lunch is on Sunday November 20th.
5) Bob Vella updated COB with Gamblers Classic. We will have Randy Anderson and Rick Reno Stevens and New Buck Owens Band. Bob will follow thru with resending emails to all Corvette clubs regarding Gamblers Classic.
6) Greg Brott updated COB with Streets of Bakersfield which will be on May 18th, 19th, and 20th. More to follow.

New Business:

1) Our Winner for COB Christmas Dinner for two was Tom Gibson Congratulations.
2) January 15 is our 1st annual lunch for the year. This will be where all COB members can discuss all runs
and events for the year. We encourage everyone to attend.
3) Issues with Three Way conference room availability has COB looking for a new meeting room any
suggestions will be considered. Suggestions from the Rocket Club to Sundale have been suggested.
4) Raffle and refreshment list for 2017 meetings has been started if you have yet to sign up please do so at
the next meeting.
5) Robert and Soila Salter have step down due to personal reasons, Bob Vella has stepped up and will proceed and finish the year off as President and Greg Brott has stepped up and will take over the Secretary position effective immediately. The board voted and agreed.

50/50 winner: Bev Hayden
Raffle Donated by Deborah Winget Blue Cap: Mitch Townsend
Raffle Donated by Annie Bailey x3 Corvette coffee mugs: Bob Vella, Larry Young, Tom Gibson
Raffle Donated by Skip and Jewell Ogle Wine Bottle: David Kielty Car Kit: Wally Whitaker
President envelope Winner: Annie Bailey (Oldest Vet) and Brad Hayden (Youngest Member Present)

Meeting Adjourned at 8:02pm ***REMINDER our January meeting location is to be determined and you will be notified ASAP.

General Board Meeting – October 2016

General Meeting October 11, 2016

1) Meeting called to order by president Robert Salter at 7:01 p.m.
2) Pledge of Allegiance lead by Larry Young.
3) Last month’s meeting minutes approved by Larry Young and Henry Gallego with one correction addressed.
4) September Birthdays and Anniversaries were announced.
5) Treasures report given by Ed Combs and the club is solvent.
6) Club members report total was not available. We had 1 prospective member present. 7) Guest and new members were announced.

Old Business:

1) Tony Ennis announced we had 37 people attend our annual wine run. The proprietor of the hotel bought a light for our use and we were really grateful. 50/50 brought in $280 and no total yet from the Raffle.
2) Charity event will be Oct 15th at Tom and Nancy Jones. All charities will attend and are extremely gracious. The mayor is not attending. There is a total of 69 RSVP’s.
3) Oct 9th event at Eureka Burger was a great success. Everyone loved it.
4) Sep 15th Night at Chuy’s 50/50 made $183 for COB. Thank you all who attended.

New Business:

1) Our February 14th meeting will be a dinner begin organized by Kathy Gallego. Updates will follow.
2) COB will raffle one Christmas dinner for two for our Hungry Hunter event on Dec 3rd at our November Meeting. You must be present to WIN.
3) Rick Reno Stevens band has signed the contract to be at our Gamblers Classis 2017. 4) Trunk or Treat at Chuy’s is Oct 27th.
5) COB is having a brunch at Lengthwise Brewery on Nov 20th Please RSVP if your planning to attend.
6) Gamblers Classic 2017 flyer has been sent out by email with Registration forms to Corvette Clubs.
7) COB members will be paying $30 per person to attend Gamblers Classic.
8) COB will have one Raffle in April for everyone who has paid to reimburse their payment to Gamblers
Classic. You must be present at the April meeting to WIN.
9) Tony Ennis spoke about the history of COB and the Veterans Day Parade. He has yet to receive any info regarding our participation. Veterans Parade is on Nov 11th. More info to follow.
10) COB is considering advertisement for Gamblers Classic in the National Corvette Museum website. Bob Vella will look into this for COB.

50/50 winner: Carl Lang. Donated it back to COB.Thank You Carl.
Raffle Donated by Bill and Janice Dean: Halloween Candy Bucket – Larry Young
Raffle Donated by Don and Betsy Slauson: Dish with Candy: Kathy Gallego
Bead Blade Auto Drying Tool: Wally Whitaker NXT Generation Tech Wax 2.0: Gary Smith
The Absorber Towels: Tom Jones

President envelope Winner: Rosa and Jess Perez (Newlyweds 4 years)

Meeting Adjourned at 7:52 pm. No November refreshments due to location. November Raffle will be provided by Skip and Jewell Ogle.

***REMINDER our November 8th meeting location has changed. We will be meeting at
Round Table Pizza 4200 Gosford Road, Bakersfield Ca. at 7pm (Board members will meet at 6pm)