Board Minutes – April 2019

Corvettes of Bakersfield, Inc.

Board of Directors Meeting

4/2/19 at Lorene’s on 23rd St.

Call to order:        6:05 PM by President Vella

Present:     Bob Vella, Larry Young, Dick Compton, Carl Lange, Danny Ellison, Don & Betsy Slauson, John Silliman

Absent:       Virgil & Kim Miller, Adrian Medina

Guest:                  Linda McNitt

Minutes:     Larry moved to approve minutes from last BOD meeting, Carl seconded.  Motion passed.

1st VP:         Asked about National Corvette Museum Membership.  Currently, COB is not a member.

2nd VP:        COB needs to decide if will host Gambler’s Classic in 2020 as soon as possible.  Board discussed that no member(s) have offered to take the lead yet.  Bob will follow up.

Treasurer:  Board reviewed Treasurer’s Report.

                   Carl reported that routine State documents for 501(c)(7) were completed.

Events:       Discussed that the 50/50 drawings during events are to help raise money towards the Christmas Dinner.

                   Trembler Run on 4-6.  Linda advised BOD of issue with the meet-up location—two separate locations given.

                   New Corvette Owner’s Breakfast location (Riverlakes Ranch) received good reviews.

                   Valentine’s Dinner 2020 will be at Chalet Basque.  Special thanks to Trudy Frye for making arrangements.

                   McNally’s Run on April 27th.

                   Drafted BOD Nomination Form for distribution at next General Membership Meeting.  BOD reviewed and approved.

Membership:        May 1st is when membership renewal letters need to be sent out.  Betsy suggested using email instead of regular mail.  BOD discussed giving hard copies to the few members that don’t have email, and using email for the rest.

                   Two new members joined.  Current roster is 125.

                   Betsy sent sympathy gift to the Fryes from COB.

Sgt. At Arms:        John shared a brief update on the Veteran’s Charity Car Show based on Virgil’s recent Committee Meeting.  Received approvals to use the parking areas around Chuy’s.  Can have vendors as long as they 1) carry the required insurance and, 2) don’t sell food.  Virgil has set up Sub-Committees for:  Advertising/Sponsors, Registration, Parking, Raffle, Awards/Judging, and Logistics.  Have some volunteers, but need more.

                   Streets of Bakersfield went well.  COB needs to decide right away if we want to help host it again in 2020.  If so, we need a liaison who can attend monthly meetings, etc.

                   Carl reported that COB pre-paid for 12 car show spaces at Streets of Bakersfield 2020.  Already have five members wanting a space.  Board discussed idea of raffling off a space.

Next Meeting:      Nominations for the BOD will be taken at the next General Membership Meeting.  

                   The Slausons are providing both the prizes and the refreshments.

Adjourn:     7:15 PM

Minutes provided by John Silliman

Board Minutes – March 2019

3/5/2019 at Lorene’s on 23rd St.

6:19 PM  Meeting called to order.

Present: Bob Vella, Danny Ellison, Don & Betsy Slauson, John Silliman, Virgil & Kim Miller, Adrian Medina and Dick Compton

Absent:  Larry Young and Carl Lange III

Minutes – Danny moved to approve the minutes from the last board meeting.  Betsy seconded the motion.  Motion passed.

Treasurer Report: Carl was not here.  He’ll email one out when it is ready.

Dick asked if we were doing an event in Laughlin, NV in 2020.  No one has stepped up yet.  This subject will be added to the agenda for the general meeting next week.  He also asked about a flyer for the November car show to go in the Cruzin’ 4 Charity show bags in two weeks.  There is hesitancy on this subject because we don’t have a confirmation from the property manager yet.

Events – Danny did a prerun for the Cayucos Pier Run on 3/23/2019.  All looks good.   Jack & Yolanda Atkinson did a prerun for the Parkfield Run on 4/6/2019.

Virgil suggested that someone do a brief write-up on each event to be posted on the website

Dick inquired about the bylaws.  Current bylaws are on the website under the About Us category.  It was also suggested to make about 15 copies of the insurance information to have available at the next general meeting.

Nomination Committee –  per the bylaws, this is to be comprised of an incumbent Vice-President and two board members.  Betsy volunteered to be a part of the committee and prepare a nominating card (ballot) to hand out at the general meeting to take nominations.

Dick suggested a clay-shoot to bring in moneys for members.

Membership – Betsy advised we have one new member, Boyd Smith.

Webmaster – the website has been updated and some items rearranged.

Dick would like to see a calendar of events for the next board so they know what has to be done and when.

Vettes For Vets – No progress to report as we are still waiting for the landlord to approve the event. 

Bylaws – it was suggested we follow our existing 2014 bylaws and make them available to entire membership. 

Meeting adjourned at 7:34 PM.

Board Minutes – February 2019

Corvettes of Bakersfield, Inc.

Board of Directors Meeting

2/5/2019 at Lorene’s on 23rd St.

6:11PM  Meeting called to order.

Present: Bob Vella, Larry Young, Carl Lange III, Danny Ellison, Don & Betsy Slauson, John Silliman, Virgil & Kim Miller, Adrian Medina

Absent:  Dick Compton

Others:  Linda McNitt

Bob thanked Danny for a great planning meeting at Tony’s Firehouse on 1/27/2019.  It was suggested to bring a PA to the general meeting next week.

Larry suggested a club contest at the Brunch of Corvettes at the Tower Restaurant in March.  Larry request $45 to cover the cost of awards for the occasion.  Betsy moved to reimburse Larry for the prize, Virgil seconded the motion.  Motion passed.

Vettes for Vets:  Committee meeting was yesterday.  Stockdale Tower turned down our request to host the event there.  Still waiting to hear back from Kern Schools Federal Credit Union.  Exploring additional options also.  Donna has contact for port-a-potties.

Website:  All events have been updated with information that was provided to Virgil.  Web domain has been updated.  Flickr was updated to give Virgil access.  Greg gave Virgil a thumb drive with club archives.  All board members can have access, just contact Virgil for information.

Treasurer Report:  Copy of report passed out.

Received final letter from the State.  Good with 501(c)3.  Board has to go through a 3-4 hour meeting with Zelma.  Bob will call her tomorrow to schedule a time and will send out potential dates via email.

Membership:  Betsy advised the club has 124 members.  Two new members were received in January.

Bob asked if there were any new items to add to the agenda for next week’s general meeting.  Danny reintroduced discussion from last month regarding membership dues.  After discussion, the board voted to adopt the following rates:

          New membership –   Couple $75    Single  $65

          Renewal              –   Couple $65    Single $55           

Larry moved to adopt this proposal, John Silliman seconded the motion.  Motion passed.  Bob will announce to the membership next week the new rates.  This will take effect at the beginning of the next fiscal year.

Minutes:  Carl moved to approve the minutes from the last board meeting.  Adrian seconded the motion.  Motion passed.

There was discussion for new ideas for Valentines Dinner 2020.

John asked if we can get the bylaws out to the membership.  We still need to amend the bylaws for the C7 side of the house like we did with the C3 side.  Bob will talk to Zelma and get an update.

Meeting adjourned at 7:08 PM.

Board Minutes – January 2019

Corvettes of Bakersfield, Inc. Board of Directors Meeting

January 3, 2019 at Lorene’s Downtown

Meeting called to order 6:00 PM

Present: Bob Vella, Larry Young, Dick Compton, Carl Lange III, Danny Ellison, Don & Betsy Slauson, John Silliman, Virgil Miller, Adrian Medina

Absent: Kim Miller

Membership Dues: Danny Ellison suggested the Board consider lower the membership dues in order to retain more members. Danny provided the board with a written suggestion for review. The subject was tabled until the next meeting for a final vote.  As per our by-laws, it would need to change before the March meeting.

Planning Meeting: The annual planning meeting has been scheduled at Tony’s Firehouse on January 27, 2019 from 1:00 PM to 4:00 PM. Danny has formed a committee of five couples to generate ideas for the club members to vote on for this coming year’s activities. Virgil Miller suggested we consider putting on a car show to raise money. It would be themed for Veterans and held the Saturday before Veterans Day.

Sign Up Sheet: Betsy Slauson provided new signup sheets for the general meetings.

Raffle Table: Bob Vella suggested we have a couple of regular volunteers to man the guest table for the meetings. John Silliman and his wife, Cher have been doing it until his new promotion to Sergeant at Arms. We will ask for volunteers at the next general meeting.

General Membership Meeting: John Silliman suggested the following: During the general meetings that we add a slide to the presentation to show the signup list for snacks and raffle prizes. That we publicly thank the people who bring the snacks and prizes. He suggested we have a break during the meeting to sell more raffle tickets and provide time to get a snack.

New Member Packages: John Silliman suggested we revisit our new member packages and update them.

Website: John Silliman suggested we update the parking instructions for the general meeting. He also suggested we add downloadable forms for event sign ups, for event liability, and event sign ups.

Social Media: The club needs to get its own Flickr, YouTube, and other various account so they are no longer in Greg Brott’s name.

Treasurer’s Report: Carl Lange III submitted the treasurer’s report via email to the board.

Board Minutes: Betsy Slauson made a motion to approve the November Board minutes. John Silliman seconded the motion. The motion carried.

Meeting adjourned 7:47 PM

Minutes by Virgil Miller

Board Minutes – November 2018

Corvettes of Bakersfield, Inc. Board of Directors Meeting
11/8/2018 at Lorene’s on 23rd St.
6:03PM Meeting called to order.

Present: Bob Vella, Greg Brott, Dick Compton, Virgil & Kim Miller, Adrian Medina, Carl Lange, Larry Young, John Silliman and Danny Ellison.
Absent: Don & Betsy Slauson

Officers – Bob advised that Danny will take over at Events Coordinator in anticipation of Greg’s resignation. Greg moved to appoint John Silliman as Sergeant At Arms, Larry seconded the motion, motion passed. Greg will stay on as Governor of NCCC.

501(c)3 – Bob and Carl are to meet with Zelma again at 1:30 tomorrow. We still must have a four-hour class for the board members.

Christmas Party – The cost of the bartender is tips only. Greg submitted invoices to Carl for security for the Christmas party ($108) and KC Steakhouse ($140). Kathy Gallego bought decorations (in storage) for the Christmas party. We need four members to show up early, 4:00, to set up.

Veteran’s Day Parade – We have 16 cars signed up. There is an 8:30am meeting scheduled behind Lorene’s.

Christmas Parade – We can have 10 entries. Greg and Adrian met with the committee and got our numbers. Greg will send out additional info to members tomorrow.

2019 Planning Meeting – Will be held at Tony’s Firehouse on 2/3/2019. Valentine’s dinner at Frugatti’s is already paid for. We also need to plan for six brunches, six membership runs and the regular activities (Veteran’s parade, Christmas parade and the club birthday barbeque/lunch (charity give-away). We are also already committed to the Streets Of Bakersfield for 2019.

No Meetings – There will be no board or general meeting in December. The next meetings will be in January. The Board of Directors will meet on 1/3/2019.

October Minutes – John moved to approve the modified version on the October Board of Director’s Minutes, Greg seconded the motion, motion carried.

Treasurer Report – the October treasurer report was distributed and reviewed by all. No action.

Homeless Shelter – The charity check for the Homeless Shelter was not picked up by the organization. John moved that we take that money and reduce the cost of the Christmas Party tickets to member to $25.00. Larry seconded to motion, motion passed. Greg will modify the Christmas Party flyer to reflect the lower cost and redistribute it to members.

Meeting adjourned at 7:08 PM.

Minutes provided by club secretary, Kim Miller

Board Minutes – October 2018

Corvettes of Bakersfield, Inc.

Board of Directors Meeting

 

10/2/2018 at Lorene’s on 23rd St.

 

6:05PM  Meeting called to order.

 

Present:  Bob Vella, Greg Brott, Dick Compton, Virgil & Kim Miller, Don & Betsy Slauson, and Danny Ellison.

 

Absent:  Carl Lange and Larry Young

 

By-laws – Discussion about the new by-laws ensued, specifically the following:

Article 2 Section 5 – Place of Meeting.  Next meeting to be stated at the end of the agenda.

Section 7 – Annual Report.  What is the report to include?  Who is to prepare the report?  These need to be clarified and included in the by-laws.

Section 10 –  Quorum.  A quorum shall consist of a majority or the board of directors, or five of the nine members.

          Article 4 Section 2 – Term of Officer.  Change to one (1) year.  Each position should be defined.

Article 6, Section 2 – Checks and Notes.  Change the language to include electronic checks.  Two signatures should still be required when the amount is over $3,000, otherwise one signature is sufficient.

 

Charity Liaison – Suggestion and discussion about adding a new board position to deal with public relations.  Subject will be presented at the General Meeting next week.

 

Payless Storage – Carl can’t get a copy of contract from the storage company without Ed Combs’ signature.

 

Brunch of Corvettes – To be held on October 28, 2018 at KC Steakhouse.  Betsy moved to have the club pay for security, Greg seconded the motion, motion passed.

 

Christmas Party – It was decided to keep the member cost of the event at $35 per person.  Greg moved  that the club pick up whatever the difference is between member income and the expense for the event, Dick seconded  the motion, motion passed.

 

Refund Policy – Virgil wrote up and shared a paragraph regarding club refunds.  It was suggested that the verbiage be added to the club’s forms in the future.  An electronic copy of the verbiage will be sent to the board of directors. It reads as follows:

 

Event Refund Policy

 

To be considered for a full refund, your refund request must be submitted in writing prior to the event’s registration deadline. Refund request received after the deadline has passed may only be considered for a partial refund, as our club makes commitments with event vendors. All refunds are at organizer’s discretion as to whether any refund may be issued.

 

No Refunds

 

We do not grant refunds for this event. You can still contact the organizer with questions.

 

 

Wine Run –  Thirty-two (32) people have signed up and we are looking forward to a good time.

 

Treasure Report – provided by Bob in Carl’s place.

 

Survey Monkey – Greg suggested and volunteered to put out a Survey Monkey under the President’s name to past members who did not renew their membership to ascertain the reason for not renewing.

 

Veteran’s Day Parade – Talked to Tony Ennis on the phone.  The club is signed up for the parade and there will be further discussion at the General Membership meeting.

 

Resignation – Greg Brott presented his resignation from the Board of Directors effective 12/31/2018.

 

Meeting adjourned at 7:48 PM.